Transfer & Recording

Welcome to the Real Estate Service Department of the Cuyahoga County Fiscal Officer's office. We are responsible for the transfer and conveyance of all documents conveying interest in land, minerals or mineral rights, such as Deeds, Affidavits, Certificates of Transfer, and Certified Copies of Court Judgment Entries. We are also responsible for the collection of all fees and revenues associated with said transfers. The other primary function of the office is tracking the chain of title for all properties in Cuyahoga County as to accurately reflect ownership for tax purposes.

The office of Real Estate Services requires one of two forms to accompany every transfer, the "Statement of Value & Receipt (DTE FORM 100 ) revised 04/2014" this form is to be completed before transfer to determine the amount of the conveyance fee. According to the Ohio Revised Code 319.202 the sum of $4.00 per $1000.00 of the sales price or value of real property and $.50 for each sublot or part of a sublot. The other form is the "DTE Form 100(ex) revised 08/2016" this form is for the transfer of property when there is no monetary consideration, example (parent to child or husband to wife), see examples of both forms under Transfer and Conveyance Procedures below.

Note
Both of the forms can be obtained at the Transfer and Recording Department located at 2079 E. Ninth Street, 4th floor, Cleveland, OH 44115, however it must be fully completed before you can transfer property. DTE FORM 100 and DTE Form 100(ex)form can be viewed and printed using Adobe's free Acrobat Reader Software. To download a copy of Acrobat Reader, click on the picture below.

Property Records Inquiry Form

Please use this link to submit any questions relating to County property records.

Recorded Documents

Search county property records.

Real Estate Services Forms

Note
These documents must be prepared in accordance with ORC 317.114 - Standard format of instruments to be recorded.

Change of Name Form
Affidavit for Insertion of Initials on Property Duplicate and Tax List
(for peace officers, prosecuting attorneys, assistant prosecuting attorneys, correctional employees, firefighters, parole officers, youth service employees, EMTs)
Transfer and Conveyance Standards
Transfer and Recording Procedures
Residential Rental Property Disclosure Form
Transfer on Death Designation Affidavit
Conveyance Form DTE 100
Conveyance Form Procedures
Affidavit of Transfer on Death Form
Affidavit for Transfer & Record of Real Estate Inherited Form
Affidavit of Trustee Form
Affidavit of Surviving Spouse or Joint Survivor Form
Application for Owner-Occupancy Tax Credit (DTE105c)

Click here to download Adobe Reader App to view these forms.